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Rental Agreement

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Sand Cay Beach Resort Rental Agreement:

RESERVATION INFORMATION:

Monthly rates are based on stays of 28 nights or more. Additional nights are prorated at the monthly rate.

All reservations require payment in full 29 days prior to arrival. Reservations made within 29 days of arrival must be paid in full at the time of reservation. All rates are based on four (4) persons per unit. Additional persons may be added to units that allow five (5) or six (6) people. A fee of $10 per person per night will be added to your rental charges. All reservations are subject to a 4% booking fee.

PAYMENTS:

All reservations require 50% payment at the time of booking and the balance is due 29 days prior to arrival. All reservations are subject to a 4% processing fee, 12% taxes, and a $115 cleaning fee. The published rates are for a 4-person occupancy. If the unit accommodates 5 or 6 persons, an additional charge of $10 per person per night will be charged. Check-out time is 10:00 a.m. strictly enforced. A $50 late fee will be charged every half hour after 10:00 a.m. The Sand Cay Beach Resort will only accept credit & debit card payments only, for all rental deposits, rental payments and all other services provided by the resort.

CANCELLATION POLICY:

Cancellations must be made in writing (either by e-mail or fax) a minimum of 30 days prior to the date of arrive. Reservations canceled at least 60 days before the start of stay will receive 100% refund. Reservations canceled at least 30 days before the start of stay will receive 50% refund. All reservations require payment in full 29 days prior to arrival. Reservations made within 29 days of arrival must be paid in full at the time of reservation. For cancellations which cannot be refunded directly to a credit card having already been processed for payment on a guest's current reservation, a check will be issued. The check will be sent via US mail. Refunds via checks are issued at the beginning of each month after receiving a written cancellation notice. Please allow up to 60 days from the time of cancellation to receive your refund via check by US mail. For cancellations made 29 days or less prior to the date of arrival, the reservation will be charged in full for the entire stay, equal to 100% of the total rental fees plus taxes.
Please note: Severe weather and environmental events are not accepted as grounds for cancellation unless Longboat Key receives a mandatory evacuation order from government officials. We recommend you purchase travel insurance.

ADJUSTING AN EXISTING RESERVATION:

Adjusting the arrival and/or departure dates is allowed if done more than 30 days in advance of your arrival and length of stay satisfies nightly minimum requirements and dates of arrival and departure if applicable. If you are switching units, this will be treated as a cancellation (See Cancellation policy). Minimum-night stay requirements, arrival and departure days, and rates are subject to change.

PET POLICY:

Sorry, no pets of any kind are allowed in our units or anywhere on the Sand Cay Beach Resort property.

SMOKING POLICY:

There is NO SMOKING in ANY unit at Sand Cay Beach Resort. Smoking is allowed on outside patios, balconies, and in outside areas that have no posted restrictions.

SECURITY DEPOSIT:

We do not require a security deposit. However, we will charge your credit or debit card for damages done to the unit or its contents, or if the condition of the unit warrants excessive cleaning due to smoking, etc.

OFFICE HOURS:

The Office is open daily from 9 a.m. to 5 p.m. unless otherwise posted at the Office entrance. For after-hours check-ins, we have a late-arrival bin just outside the Office's front door, to the left. We are closed on some Holidays.

CHECK IN/ CHECK OUT:

Check-in time is 3:00 p.m. and check-out time is 10:00 a.m. We do our best to accommodate requests for late check-outs, but cannot guarantee them in advance. For late check-outs, there is a $50 per half-hour late fee charged for every half hour after 10:00 a.m. turning your keys into the Office and returning to the unit is not allowed and does not constitute a valid check-out, nor is leaving a key inside the unit a valid check-out.

PARKING:

There is ONE assigned parking space for each unit. Your parking space number is the same as your unit number. You will be issued a parking permit for your unit's assigned space at check-in. We have a LIMITED amount of UNNUMBERED GUEST and GUEST-COMPACT parking spaces. We cannot guarantee that a GUEST/GUEST-COMPACT parking space will be available during your stay. A guest must register at the office before a pass can be issued. There is NO parking allowed for boats, trailers, RV’s, campers or jet skis. Please make off-site arrangements to store any of these should you need to bring them with you.

PAYING YOUR BALANCE:

Payment is due in full 29 days prior to the beginning of the rental period. Your credit card will be automatically charged at 29 days prior to the start of a reservation. There is a departure cleaning fee of $115 plus applicable taxes added to each reservation. We reserve the right to charge any unpaid fees to a credit card on file. Should your card be rejected, we will contact you and allow 3 days to provide a valid credit card to complete the transaction. Failure to do so will result in the cancellation and loss of your reservation and deposit.

FORM OF PAYMENT POLICY:

In an effort to guarantee maximum security for our guests and our staff. Sand Cay Beach Resort will accept credit & debit card payments only, for all rental deposits, rental payments and all other services provided by the resort.

UNIT ASSIGNMENTS:

In the rare event we have to relocate you to a unit other than the one you booked, it would be due to unforeseen circumstances beyond our control, which may include emergency repairs to the building or the unit. In this event, we reserve the right to change your accommodations to a comparable or better unit. Please remember that we are a condominium community and not a hotel and that each unit is unique and individually owned.

If you have any questions please call the office at 941-383-5044 or 1-800-843-4459

Contact Info

4725 Gulf of Mexico Drive, Longboat Key, FL 34228

Reservations:
(800) 843-4459

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